Policies and Procedures
Policies for members to read and agree to comply with
- England Hockey – Code of Ethics and Behaviour
- England Hockey’s Safeguarding and Protecting Young People in Hockey Policy
- CHC Junior Parents Code of Conduct
- WhatsApp Usage Policy
- Changing Room Policy
Other Important Policies, Procedures & Guidelines
- England Hockey Equality Policy
- Selection Policy
- CHC Developmental Selection Policy
- Pitch Use Policy
- Playing kit supply policy
- CHC Disciplinary Guidelines
- Junior to Senior Transition Guidance
- What to do if I have a safeguarding concern
- Safeguarding Incident Reporting Form
- CCTV Policy
- Tea hut guidelines
Privacy Policies
- CHC Data Protection Policy
- CHC Individual Privacy Statement
- CHC Child Friendly Policy
- CHC Volunteer Privacy Policy
- CHC Terms and Conditions
Information Disclosure
Membership Database
- Membership forms are completed in September and October each year.
- All information on membership forms is entered onto the club membership database by the Membership Secretary.
- Access to the database is password restricted to the club’s Management and Youth committees.
- Appropriate information is distributed to team managers and coaches.
- Information in the database is updated on request to the Membership Secretary.
Parental Consent Forms
- Parental Consent forms are completed in September and October each year and submitted with the Membership forms.
- All information on parental consent forms is entered onto the club membership database by the Membership Secretary.
- Access to the database is password restricted to the club’s Management and Youth committees.
- Appropriate information is distributed to team managers and coaches.
- Information in the database is updated on request to the Membership Secretary.
Fire and Emergency Procedures
- Chelmsford Sports Club Fire and Emergency Plan (Clubhouse)
- Chelmsford Hockey Club Fire and Emergency Plan (Meeting Room & Changing Block)
Insurance
The club’s insurance document is here
There is cover for the Club being sued for claims arising from:
- Activities/Business – All activities of the club relating to hockey
- Civil liability
- Directors and Officers Liability
- Abuse
- Legal Defence Costs
There is no cover for personal accidents.
All members are recommended to consider whether personal insurance cover would be appropriate.
In particular, coaches, umpires and volunteers are recommended to consider appropriate public liability cover as provided by Essex Hockey or England Hockey. The Club’s insurance does not prevent them being sued as individuals for actions or omissions. Those interested may find some useful advice on insurance at http://www.englandhockey.co.uk/page.asp?section=1356
All vehicle insurances, where youth players are transported to or from training, matches and social events, are required to include cover for injury to passengers. Such travel is NOT included in the club’s insurance policy.
Management Committee Meetings
The Management Committee meets once a month. The standard agenda can be found here: CHC MGT CTTEE AGENDA.